RCS Professional Services Blog

RCS Professional Services has been serving the New York area since 1999, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

How to Identify If an Email is a Security Risk

How to Identify If an Email is a Security Risk

There’s one major reason why email is the preferred method of spreading threats like ransomware and other types of malicious software. The sheer number of messages that can be sent through email on its own increases the odds that a user will click on the wrong link or download the wrong attachment. How can you know the legitimacy of any message you receive in your email inbox?

It all starts by being aware of the issue at hand and staying vigilant of any potential threats. You should actively look for reasons not to click on links in suspicious emails. You can never be too careful, especially when there is so much on the line. Here are three warning signs that you can look for to avoid a malware attack via email.

Spelling and Grammar Errors
Nobody has perfect spelling and grammar, and it’s forgivable if they make a mistake here or there, but when an email is filled with errors that make it hard to believe its authenticity, perhaps you’re staring a red flag in the face. Professional messages will at least contain passable grammar that makes them easy to understand, but a malicious message might be filled with all sorts of nonsense that urges you to click on a link or download an attachment. Sometimes you might encounter a phishing email that’s very discreet, but this is more of an exception than the norm.

Links Leading to Suspicious or Unfamiliar Targets
Let’s say that you receive a message from your bank. When you hover over a link in the message, it shows that the link doesn’t lead to any site you’re familiar with. This is a clear indicator that you might be looking at a very well-orchestrated phishing scam. Before clicking on any link, just hover your cursor over it without clicking on it. In a bar at the bottom of your browser, you’ll see the target of the link. If it looks suspicious, you can easily disregard it or report it to IT.

Messages from Unknown Senders
Who did you receive the message from? If you know who sent the message, then perhaps the message is legitimate. However, it’s easy for hackers to spoof an email address and make it appear that someone else is sending a message. Remember, suspicion is better than falling into a trap. In a worst-case scenario, even a CEO or upper-level employee could have their account spoofed in a phishing or whaling scheme. If you suspect that this has happened, notify your IT department immediately so that measures can be taken against these efforts.

Thankfully, with a little bit of thought and caution, you can avoid most fraudulent emails, but it would be nicer if you didn’t have to worry about seeing these messages in the first place. An enterprise-level spam filter can keep fraudulent and spam messages at bay. To learn more, reach out to us at 212.532.9111.

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Monday, 23 April 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Upcoming Events

No events

Mobile? Grab this Article!

Qr Code

Tag Cloud

Security Best Practices Technology microsoft Privacy Internet Tip of the Week Software Business Management workplace tips Small Business gadgets Email Backup Tip of the Week Mobile Office Managed Service Provider Hackers Cloud Productivity hardware Saving Money Quick Tips Malware Data Business COmputing Google Social Media Smartphones Business Microsoft Office Users User Tips Computer Mobile Devices Android Hosted Solutions Innovation Efficiency IT Services Virtualization WiFi Smartphone Miscellaneous Passwords Business Continuity IT Support Upgrade Windows Operating System Network Security VoIP Holiday Mobile Computing Communication Apple Disaster Recovery Server Alert Ransomware Mobile Device Management The Internet of Things Unified Threat Management Marketing Remote Computing Antivirus Windows 10 Windows 8 Apps History Network IT Consultant Outlook Gmail Analytics Facebook Health Going Green Cybersecurity Excel Office Data Management Hacking Collaboration Phishing Virus Search Maintenance Browser Artificial Intelligence Big data Content Filtering Printer Tutorials communications Firewall Vendor Management Current Events Productivity Lithium-ion Battery Humor Remote Monitoring IT Support Money Bandwidth Cybercrime BDR Tech Support App Data Security Downtime Laptop BYOD Website Best Practice Networking Comparison Bluetooth Wireless Technology Update Mobile Device Social Networking Office 365 VPN Cost Management Augmented Reality Spam PowerPoint Proactive IT Automation Hard Drives Employer-Employee Relationship Data Recovery Windows 10 iPhone Internet of Things Data Backup Data loss Compliance Presentation Patch Management Running Cable Administration Computer Repair Lifestyle Encryption Bitcoin Phone System Saving Time Digital Payment Company Culture Save Money Information Technology Retail Blockchain Project Management Experience eWaste Education Unified Communications Law Enforcement Chrome Computer Accessories IT Management Data Breach Tablet Cryptocurrency Two-factor Authentication Hiring/Firing Mouse Customer Relationship Management Disaster User Avoiding Downtime Cleaning Data storage Bring Your Own Device Help Desk Business Technology Social Save Time Sports Safety Google Docs Specifications Websites Scam User Error Business Intelligence Pain Points SaaS Vulnerabilities Document Management DDoS Inbound Marketing Government Managed IT Services Robot Tech Term IBM Tech Terms Word Gaming Console Cortana Net Neutrality Access Control Social Engineering Touchscreen Processors Monitors Electronic Payment Budget Router Visible Light Communication IP Address Google Wallet Debate Microsoft Excel Data Protection Software License Devices Wireless Displays LinkedIn Teamwork Audit Hard Drive Advertising Hosted Solution Storage Printer Server Mobile Technology Redundancy Regulations End of Support File Sharing Printing Distributed Denial of Service Keyboard Domains Drones GPS Digital Desktop Leadership Accountants Writing Harddrive Downloads Get More Done YouTube Shortcut Troubleshooting 3D Virtual Assistant Webinar Emergency Equifax Staffing Managed IT Services Environment Twitter Programming Co-Managed IT Mobility Streaming Media Computer Care Competition Network Congestion Hard Drive Disposal Manages Service Provider Time Management Applications Vulnerability Startup Memory Skype Read Wearable Technology Google Calendar Windows XP Training Application Online Currency Business Owner email scam Unified Threat Management Mobile Security Legislation Recovery Travel Fax Server Hackeres Television Trojan Virtual Desktop Google Maps Society Multi-factor Authentication Emails Documents Legal Product Reviews intranet Hiring/Firing External Harddrive Display Text Messaging SharePoint Public Speaking Office Tips Entertainment Trending Software as a Service Device security Smart Phones Knowledge Wireless Headphones Securty Identity Theft Upselling Ebay Freedom of Information Computing Infrastructure Heating/Cooling Music Statistics Virtual Reality Analytic Point of Sale Computers Pirating Information News Business Cards Hacker Black Market HTML Deep Learning Password Managed IT Phone Systems Entrepreneur LiFi Media Streaming USB HIPAA Fake News Start Menu Piracy Customer Service Business Growth